Full-Time Facilities Coordinator
Job Description
SUMMARY:
This position is responsible for the facilities related tasks in the Company’s two buildings. This includes maintaining the office presence, physical space, handling building related emergencies on an ongoing basis and serving as a liaison between the Company and outside facilities contractors. The Facilities Coordinator is accountable for services such as cleaning, security, building safety, parking, and ensuring the surrounding environment is in a suitable condition to work. They also manage any building maintenance such as heating and air conditioning, and renovations to maintain the working environment.
Red River Mutual is a progressive property and casualty insurer with our Head Office based in Altona, Manitoba and a Winnipeg Regional Office. We provide insurance to residential, agro and commercial customers through a network of brokers in Manitoba and Saskatchewan. At Red River Mutual, we believe that employees deliver their best results in an atmosphere of support and respect. We strive to maintain a culture that makes working at Red River Mutual enjoyable and rewarding. Red River Mutual is proud to offer their employees competitive salaries, benefits and pension packages.
KEY COMPETENCIES:
- Excellent ability to communicate effectively both verbally and in writing
- Ability to apply problem-solving techniques to identified problems
- Strong time management skills
- Basic understanding of techniques for minor repairs
- General building construction knowledge
- Ability to manage a budget and make various financial decisions
- Excellent prioritization and scheduling skills
- Familiar with computer applications such as Microsoft Office
ESSENTIAL DUTIES:
Facilities:
- Liaising with department managers and employees to identify facility related requirements and propose and manage cost-effective solutions
- Support the work of the departments by monitoring facilities, including vendor contract negotiation as needed.
- Responsible for leading the annual paper document shredding in the Altona office
- Order and manage all furniture requirements for the buildings as needed
- Interior & Exterior building maintenance
- Manage the keys and lock box coordination for both locations
- Operate and manage the waste management processes and contracts
- Responsible for submitting the water meter readings (Altona)
- Manage the Company’s custodial contracts for both Wpg and Altona
- Maintain the Company’s stored property
- Liaise with the property manager for the SmartPark as needed
- Liaise and schedule facility related third party vendors to conduct work at the Company; including electricians, plumbing, and heating, landscaping, pest and rodent control, shredding, etc.
- Manage a preventative maintenance program within the confines of an annual budget
- Provide quarterly reports on budget and out of budget spends
- Participate in annual budgeting for facilities
- Maintains up-to-date records on our facilities for safety, budgetary and inspection purposes (including office floor plans)
- Coordinate renovations within both facilities including scheduling contractors, managing timelines and internal communications, and working within a pre-determined budget
- Manage and maintain the fleet of Company vehicles including insurance renewals, and keeping up-to-date records
- Manage facilities related emergencies as they arise
- Minor building repairs as necessary
Corporate Services:
- Assist Corporate Support team as needed by providing back up reception/customer service within the Altona Office
- Performing administrative duties as required
Health & Safety:
- Lead the Employee Safety and Health Committee, including acting as the facility emergency response coordinator
- Safety & Health training will be provided
- Collaborate with Human Resources & Corporate Support as appropriate to coordinate Health & Safety and Ergonomic Assessments as needed
- Manage the parking lot assignments and maintenance in Altona
- Responsible for managing the safety and organization of the Altona office basement
Physical Requirements:
- Extended periods of standing.
- Frequent periods of mobility throughout multiple floors of the office.
- Repetitive motion.
- Must be able to lift, push, pull and/or carry objects up to a maximum of 50lbs.
- Ability to climb ladders is required, ladder and fall hazard awareness training will be provided
QUALIFICATIONS & SKILLS:
- 1-2 years of experience in a facilities role
- Experience in customer service is considered an asset
- Valid Class 5 Drivers Licence is required
- Work is required between the Winnipeg and Altona office locations. Frequent travel between the two locations may be required. Mileage reimbursement or vehicle for use is provided
- WHMIS training considered an asset
- Proficient in Microsoft Office 365, including Outlook, Teams, and Planner an asset
- Professional attitude and attire
- Strong written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Multitasking and time management skills, with the ability to prioritize tasks
- Positive customer service attitude
- High attention to detail
- Ability to work both independently and as a team to reach common goals
- High school diploma or equivalent education required
How to Apply
Apply online at: https://can62e2.dayforcehcm.com/CandidatePortal/en-US/redrivermutual/Posting/View/606 Accommodation for applicants with disabilities is available upon request any time during the recruitment process. Our Accessible employment policies and practices are available on request and in accessible formats. Applicants with disabilities can request accessible formats of communication and/or request an alternative method of applying for a position by contacting humanresources@redrivermutual.com or 1-800-370-2888 (toll free).282 total views, 1 today
