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29 Oct 2019

Full-Time Executive Assistant (Chilliwack)

Zealots Consulting Inc. Executive Search – Posted by Zealots Consulting Inc. Executive Search Anywhere

Job Description

Our retained client is a leading North American insurance brokerage that provides a broad array of property and casualty, life and health, employee benefits, reinsurance, investment and risk management products and services throughout offices located in the United States and Canada. As such, our client is looking for an Executive Assistant in their Chilliwack, British Columbia location.

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. Duties include but are not limited to drafting both internal and external correspondence, arranging travel plans, meeting minute-taking and distribution, event planning, and scheduling appointments. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

Key Responsibilities:

  • Provide direct administrative and office management support to all members of the executive team, as directed.
  • Maintain work schedules and calendars of executive management, particularly the CEO/President.
  • Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
  • Coordinate logistics of executive team programs including: meetings, seminars, workshops, special projects, and events.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Prepare draft reports, background documentation, and research.
  • Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
  • Refer and/or redirect calls, e-mails, or visitors as required.
  • Coordinate office activities.
  • Troubleshoot and/or escalate office administration issues.
  • Receive incoming mail.
  • Review, evaluate, and distribute priority correspondence for executive team.
  • Facilitate communication from department managers, business unit leaders, and project managers.
  • Complete expense reports, pay invoices, and other related duties.
  • Take and transcribe dictation notes.
  • Prepare and review presentations.
  • Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
  • Assist with or complete expense reports for executive.
  • Coordinate ordering of office supplies.
  • Administration of NPS surveys.
  • Other duties shall be assigned as required.

Our Client’s Core Values:

  • Entrepreneurship – encouraging innovation and educated risk taking
  • Integrity – doing things right every time
  • Teamwork – working together to maximize results
  • Accountability – measure and take responsibility for outcomes
  • Service – serving customers, communities, and colleagues

Skills and Education

 

  • Post-Secondary Diploma in Business Administration, or relevant discipline, desired.
  • 5-7 years’ experience in an Administrative role preferred.
  • Proactive and energetic problem solver.
  • Strong knowledge of office procedures and practices.
  • Keen attention to details.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Resourceful and flexible.
  • Proven organizational and time management skills.

How to Apply

Please call Cliff Tang at 604-727-3141 or send your resume and cover letter in confidence quoting “Executive Assistant (Chilliwack)” to search@zealotsconsulting.com

Job Categories: Administration. Job Types: Full-Time. Job Tags: administrative and office management support, and scheduling appointments, arranging travel plans, drafting both internal and external correspondence, event planning, executive assistant, and meeting minute-taking and distribution.

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