Full-Time Receptionist/Administrative Assistant
Job Description
We are looking for a bright and adaptable person to join our team as receptionist/administrative assistant. Candidates should be comfortable performing administrative duties in an open environment, and have well-developed interpersonal and relational skills. Strong verbal and written communication is a must, along with an ability to multi-task and prioritise effectively.
Responsibilities Include, but are not limited to:
* Answering all incoming calls in a pleasant and courteous manner;
* Greet and announce visitors to staff;
* Process incoming referrals;
* Process all incoming mail/packages;
* E-Document Management – scan, organise, and maintain client database;
* Calendaring all firm deadlines/meetings and scheduling appointments;
* Schedule, monitor and prepare conference rooms for meetings/depositions;
* Assist with monthly billing and expense reports;
* Assist with travel arrangements;
* Prepare internal and external correspondence;
* Work independently with minimal supervision.
Requirements
* College degree preferred;
* 4+ years of Receptionist/Administrative experience;
* Candidate must have a professional telephone voice and exhibit excellent telephone etiquette;
* Must present a professional appearance and positive demeanour at all times;
* Must possess positive interpersonal skills, and the ability to communicate effectively, and in a positive manner, with clients, employees, visitors and vendors at all times;
* Excellent verbal and listening skills;
* Ability to multi-task while still exhibiting good judgment in a fast paced environment;
* Must be reliable, dependable, and have the ability to work in a team setting;
* Self-starter with initiative;
* Flexible to work overtime as needed;
* Proficient in Microsoft Office Suite, Adobe.
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